Professionals.. Keep your digital signature safe.


Professionals like CA, CS or CWA, will have to use for certifying and filing of forms and returns with Registrar of Companies (ROC). Since all the forms and returns are filed in electronic mode, signing of these documents with digital signature is compulsory. These digital signatures are issued by the authorized dealers of the certifying authorities for the period of one to two year validity.

The digital signature is available in two forms,
1) .pfx file in soft copy form
2) Digital signature installed in USB token

.pfx file is a soft copy file which can be transmitted, copied and saved in any computer and used for signing with the assigned password.
USB token is to be connected to the computer while signing with the assigned password and this cannot be copied from the USB token.

If anyone gets the unauthorized access or control of this digital signature, he can use this digital signature for certifying and filing with the department and make money out of it. No one can suspect or trace this unauthorized certification. He may also use this for wrong or incorrect certification. Therefore it is very important to keep the digital signature safe and secured.

Following are the few safety tips for the users of digital signature
1.Purchase the digital signature only form trusted dealer.
2.Change the default password immediately after purchase.
3.Purchase USB token instead of .pfx file, this may be costlier but safe.
4.If you are using .pfx file, do not keep a copy in mail or any other system.
5.Do not share your password with anyone.

29 comments:

  1. Yes, of course you have to be absolutely sure you password protects the file. You leave yourself open to problems if the signature can be cut and passed from your documents and used for a variety of nefarious purposes. Besides that, time has come for companies and administrations to give up keeping tons of wretched papers and do implement the digital signature.

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